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Back to FWS Homepage
On-Campus
Job Description Form
Sign-In & Sign-Out
Work Sheet
Federal Work Study Time Sheet Due Dates
Statement of Confidentiality
(Must be signed by all FWS students before working)
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Introduction
We are pleased that you are going to be a College Work-study supervisor. This
manual is designed to serve as a guide and to answer some of the questions you may have. It is
not, however, all-inclusive. Please call our office if you are unsure of any procedure, policy
or regulation that may affect you and/or your work-study student.
What is College Work Study?
College work-study is a federally funded needs based student employment
program. The program is designed to stimulate and promote the part
time employment of students who need extra earnings from employment to
help meet their cost of attendance while at Midlands Technical College.
Eligible students may work on or off campus. In either event, they
are considered employees of Midlands Technical College and must follow the
regulations, policies and procedures established by Midlands Technical
College and the federal government. These workers are students
first and cannot displace or replace regular employees of the College.
Supervisor Responsibilities
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You must
attend an orientation session once a year.
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You must
agree to adhere to the policies, procedures and regulations of Midlands
Technical College and the Federal Government in relation to FWS.
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All off
campus employers are required to sign a College Work Study agreement.
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Provide
the student with the orientation and training necessary to perform assigned
duties. Work-study students should not be required, for any
reason, to perform personal errands for faculty/staff or operate personal
vehicles of faculty/staff.
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Counseling students if their work is unsatisfactory and give them reasonable
time to improve.
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Not
allowing student to work before he has a completed Referral form.
Students allowed to work before the completed form is returned to the
Federal Work Study Office will be paid 100% from your departmental budget.
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Certifying and submitting time sheet and daily log form in a timely manner.
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Complete
an employee evaluation form.
How do I Request a Federal
Work Study Student?
To request a work-study, access Midlands
Technical College's Home Page and click on "Employment Services". Follow
the prompts for both requesting a student and submitting a job description.
Payroll Procedures
Student should be required to sign in and out for each scheduled shift. The supervisor should verify the log sheet each day to ensure that time has been properly logged. Students may not work six hours a day.
It is a federal offense for a student or an employer to falsify any information on a student's timesheet.
Please complete the Supervisor Use Only box, located in the top right corner of the timesheet. If this box is incomplete, the timesheet will be returned to you.
Supervisors will be provided with a payroll schedule for the year. Timesheets delivered late may result in late pay for your student hire. Habitual lateness may affect future placement of work-study students for your department or agency. All copies of the time sheet must be submitted to the Federal Work Study Coordinator by the scheduled due date. Supervisor copies will be returned to you.
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