General Information
Refund Procedure
I. Institutional Refund Procedures
All students must officially withdraw from classes in order to receive a full or partial refund. To officially withdraw, a student must complete a Drop/Add/ Withdrawal Form and turn it in to the Student Records Office located on the Airport or Beltline campus. After processing the Drop/Add/Withdrawal Form, the yellow copy must be turned in to the Cashier's Office. The Drop/Add/Withdrawal Forms may be obtained at the Student Information Centers and the Student Records Office on each campus.
Web enabled students may officially withdraw via the web.
Payment will be required if a student does not attend class(es) (no show) and does not officially withdraw. Students will be billed for classes and the debt will be processed through the College's collection procedures, if payment is not received.
Refunds will take approximately 3-4 weeks to process. The amount of the refund will be based on the date the completed form is received by the Student Records Office, according to the Institutional Refund Schedule below. All fees are nonrefundable.
|
Withdrawal or Net Reduction of Credit Hours |
Percent |
| 1st - 5th calendar day of the term |
100% |
| 6th - 10th calendar day of the term |
50% |
| 11th - 15th calendar day of the term |
25% |
| After 15th calendar day of the term |
0% |
Refunds for terms that vary in length from the semester term will be in proportion to the semester term refund schedule.
II. Refund for Cancelled Courses
If the college cancels a course for any reason, enrolled students will automatically receive the appropriate refund, if due. No forms need to be completed by the student. Refunds may be expected after the end of the course change period.
III. Refund for Student-Initiated Course Change or Withdrawal
Students wishing to drop/add/withdraw from a course or from the college should obtain and complete a Drop/Add/Withdrawal form. Through the published Schedule Change period, course drops may also be completed on-line via the internet. After this date, withdrawals must be processed through the Registrar's Office. These forms are available from the Student Records office. NOTE: International students on F-1 visas should contact the Student Records Office and the International Admission Coordinator prior to dropping courses or withdrawing from classes.
Refunds due to a student as a result of withdrawal or dropping courses will be automatically calculated and mailed to the student's last known address or to the agency paying the fees within approximately three to four weeks from the date of the drop or withdrawal with the following exceptions:
IV. Federal Financial Aid Recipients
Students who receive federal financial aid will earn the entire award after 60 percent of the term has been completed.
Partial Withdrawals
A credit balance for tuition refunds to federal financial aid recipients will not be issued until the student completes 60% of the term.
Complete Withdrawals
Any student who completely withdraws prior to 60 percent of the term will owe a portion of tuition and fees to the college based on the length of time the student was enrolled. Immediate repayment maybe required.
A student may also owe the federal government a portion of the federal funds disbursed. Immediate repayment may be required.